Changes to Central to be discussed at RPL Board on March 26

The RPL Board meets tomorrow Tuesday March 26 at 4:30 pm. You can attend in person or by phone or Internet – Microsoft Teams. Attend in-person: Central Library Boardroom OR Dial-in: 1 (647) 749-9317, 862 068 731# OR by Microsoft Teams. “To attend the meeting online via Microsoft Teams, which allows attendees to view the meeting’s video stream, members of the public may contact the Library Director & CEO’s Office at librarydirectorsoffice@reginalibrary.ca to request the meeting link. Note that these requests must be received before noon on the day of the meeting.https://www.reginalibrary.ca/about/leadership/presenting-to-the-board

FRPL sent in a letter to the Board FRPL to RPL Board Mar 19, 2024 – final and will make a presentation. Unfortunately the discussion about Central is later on the agenda. The meetings run an hour to an hour and a half. Phoning in or participating by Microsoft Teams may be the most time effective way to listen in to the discussion. The Board meetings are not recorded by the RPL, but if someone is able they could record the portion about Central to share with others.

The RPL’s call for consultants for future planning for Central will be discussed under agenda item
#8 a) iv) Strategic Planning Committee (1) Expressions of Interest Update. The full agenda is here https://rplstatic.s3.us-west-2.amazonaws.com/reginalibrary.ca/public/2024-03/0-Agenda.pdf 

RPL changes plans for Central Library

On March 7, 2024 the RPL announced a change of plans. https://central.reginalibrary.ca/ In the Fall of 2022 the RPL Board had voted to stay on the current site.

Now the RPL is taking a different view and looking at alternate sites. https://sasktenders.ca/content/public/print.aspx?competitionId=639d44ed-2281-4479-94b5-eb90bde59e50

Staying on the same site would have meant to the RPL tearing down the current building once they didn’t feel the building could be rehabilitated – but buildings of this sort can be upgraded and get additions. The RPL has not submitted a public document with cost figures and reasonings for taking this stance, only given brief overarching statements.is saying No to reinvigorating the current Central building. They should have at least included examination of that option in the Expression of Interest.
Media coverage:
https://www.cjme.com/2024/03/08/rpl-seeking-input-on-other-locations-for-central-library/

https://regina.ctvnews.ca/mobile/regina-public-library-considering-more-options-for-new-downtown-location-1.6801409

https://leaderpost.com/news/regina-public-library-begins-search-for-new-central-branch-location

https://www.cbc.ca/news/canada/saskatchewan/regina-new-central-library-location-1.7138463

From the RPL’s Expression of Interest:
“RPL will consider various deal structures, however RPL ownership of the library space is preferred. RPL is open to a redevelopment of the existing Central Library site or a different site located within the area defined in the EOI. Based on work done to date on the existing facility, the building is end of life and that it would not be economically viable to renovate the existing building.
RPL is open to various arrangements and opportunities for advancing this project. Therefore, we ask Respondents to consider the following options including, but not limited to:
• New construction in partnership with Respondent on RPL’s existing central location or another location within the geographic area defined;
• Renovation of an existing building within the geographic area defined; or
• Purchase of land at another location within the geographic area defined, with subsequent renovation of an existing building under a lease or purchase.”

RPL is inviting consortiums (presumably including public private partnerships).

Citizens denied voice at RPL mtg on Central Library

RPL Board denied the opportunity for FRPL and other citizens to make presentations to the RPL Board at a critical meeting about the future of Central Library.

The RPL’s draft agenda, posted on Friday July 14, for which citizens had only until Tuesday July 18 at noon to write a presentation and request to make a presentation, included:

8. Discussion and decision items

(a) Board Committees

iv) Strategic Planning Committee

(1)  Project Charter

(2)  Project Governance Terms of Reference

(3)  Colliers Statement of Work for Central Library Renewal Project

(4)  Colliers Statement of Work for Central Library Temporary Relocation Project

(5)  Branch renewal update

FRPL and other citizens sent in letters requesting to make presentations at the RPL Board meeting on July 25, 2023. In its letter FRPL restated our position that it would be better to expand on the new building, rather than tear it down and rebuild. We went on to ask questions about the criteria for future development and public participation processes. FRPL presentation FRPL to RPL Board July 18, 2023 – fina

On July 21 RPL sent the following email:

.. The topics represented in your submission do not align with topics on the agenda. The Library Board decision made in September 2022 is not under review and the Board’s work to move forward supports its decision to build a new Central Library, with a preference for the current location. The Library’s engagement of Colliers Project Leaders as its owner’s representative was undertaken over three years ago and is not under review. The Library Board does not have purview over how City Council allocates project funding. The many other topics you have included are not in question at this meeting.

As outlined in the Submissions and Delegations Policy, your submission will be included in the Board’s package for their information and later posted to the RPL website. …”

Similar emails were sent in response to Jeannie Mah RPL Board. July 2023 and Florence Stratton LIBRARY BOARD, CENTRAL LIBRARY, JULY 25 2023

The RPL Board continues its efforts to restrict public discussion of its decisions or future plans. Unlike City Council, the RPL Board does not release any details in advance about its agenda items. Reports given at the “public meetings” are not published along with the minutes. The minutes only appear publicly over 2 months after the meetings, after they are approved by the RPL Board at its subsequent meeting, then eventually posted on their website.

NEVERTHELESS, CITIZENS ARE URGED TO ATTEND THE NEXT RPL BOARD MEETING ON JLUY 25 AT 4:30 PM. Check details on the day of the meeting to confirm. https://www.reginalibrary.ca/about/leadership/board-meetings-2023

  • In person, at the RPL Boardroom on the second floor of Central Library..
  • Via Microsoft Teams – you must email the RPL in advance to be included on the list.
  • Or by teleconference: check the RPL agenda for the conference call-in number and password.

Central plans at RPL Board July 25 – make your views known

RPL is moving ahead with plans to demolish Central and rebuild. Plans will be discussed at their July 25 Board meeting.  Draft agenda 0-Draft Agenda – posting 20230714 Go to the RPL website for the final agenda. https://www.reginalibrary.ca/about/leadership/board-meetings-2023

Requests for presentation to the July 25 Board meeting must be in by Tues. July 18 at 12 noon. https://reginalibrary.ca/about/leadership/presenting-to-the-board

Recent developments:

Please express your views by:

  • Sending in a letter, and a request for submission, to RPL Board by Tues. July 18 at 12 noon
  • Sending letters or email or phoning the RPL Board and your City Councillors
  • Attending the July 25 RPL Board meeting. to hear what the plans are for Central. This can be done in person, connecting by hone, or connecting through Microsoft Teams. You need to register in advance for connecting to Microsoft Teams, and also download the software. In-person: Central Library Boardroom
    Online: email librarydirectorsoffice@reginalibrary.ca for Microsoft Teams link
    Dial-in: 1 (647) 749-9317, meeting passcode 183 336 408#

Demolition of Central would have to be approved by

  • Regina City Council
  • Saskatchewan Heritage Properties Review Board (because Central is part of the Victoria Park Heritage Conservation District)
  • What are the prospective timelines and/or deadlines?
  • How does the RPL Board justify the destruction of a heritage building?

Concerns and possible questions from FRPL

  • RPL Board interpretation and reporting to City Council of cost estimates inaccurate for upgrading the current building, resulting in claims that it is not possible to rehabilitate the building
  • Maintaining the current building
  • Preserving its heritage
  • Specifics about including preservation of heritage in the requests for proposals to architects
  • Costs of relocation (budget for the move, budget for the demolition and budget for new construction). Will there be financials in the statement of work documents?
  • What are the plans and timeline for securing the money for any changes?
  • Changes to current situation should not be approved until clear plans are in place.  We all know of the projects recently that have collapsed after the initial fanfare, think Centre Pointe and Namerind.  What contingencies are in place for unforeseen delays or overrun budgets?
  • When will project management reports, such as those being discussed at the July 25, 2023 meeting, be available to the public? (project charter and the two statements of work)
  • Colliers has been hired to project manage both the temporary relocation project and the rebuild.  What expertise and experience has Colliers got that give the public confidence about their competence, especially in new construction?
  • Does the Library Board do this directly or through a subcommittee of the Board?
  • How much is the City of Regina involved, such as a city project manager? What is the “chain of command” and where does the final accountability reside? Will there be opportunities for the public to review and comment on decisions throughout the process?
  • What are the plans for public consultation?  Will there be regular opportunities for engagement and the ability to question plans?  Will a public design charette be used to engage and explore how this rebuild will fit with the public’s expertise and knowledge of building design and desired uses of libraries? How will the disability community and individuals or those with specialized needs be engaged throughout the process?
  • Will this rebuild be a net-zero carbon building?  What opportunities will there be to capture or reduce the carbon footprint of this rebuild?  Will this be put into the request for proposals?

Deadline moved to Mon Dec 12 at 12 noon for RPL budget comments

The deadline for submissions to City Council about the RPL budget has been revised to be Monday Dec. 12 at 12 noon. Send submissions to clerks@regina.ca . You need to say that the letter is for the budget meeting on December 14, 

The info is in the AGENDA PACKET for the City Council Budget meeting on December 14. Go to this webpage, http://reginask.iqm2.com/Citizens/default.aspx then click on the Dec 14 City Council meeting, the  AGENDA PACKET. It takes a little bit of time to download. The RPL document is pages Pages 430 to 473. Page 134 lists the Library mill rate increases since  2016. 

The budget is mostly a description of RPL previous and planned activities, so reasonably readable.

Please submit your thoughts, no matter how brief, to the City.

RPL plans – good or bad? Send comments to City Council by Dec 8

Now is a big opportunity for you to email to show your support for RPL’s future plans, or your concerns.

Send in your comments on the RPL’s future plans. RPL budget comments due by Thurs. Dec 8 at 1:00 pm

Positive comments or concerns – the public needs to hear your views.

This is the only public opportunity to discuss the RPL budget / plans for the future.

The RPL budget for 2023 and 2024 was presented to City of Regina’s Executive Committee on Nov. 2, 2022. The RPL is requesting a mill rate increase of 2.5% in 2023 and 1.78% in 2024. Link to Nov. 2 discussion, starting around 4:51:00 into the meeting.  https://www.youtube.com/watch?v=v1kp1Lqw0BI

Putting money into a reserve fund for Central (plan to demolish current building and build anew) is part of the budget as well as money for some repairs to Central and funds for development in other branches. The budget also mentions the Film Theatre, the Dunlop Gallery, and the Prairie History Room, along with the Community Commons that replaced the Outreach Service Room, many library programs, online resources and many technology things that the RPL wants to do. The budget document is not too hard to read, mainly a description of the RPL’s planned activities. Pages 117 to 145  http://reginask.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=4637&Inline=True  

Send your letter, or email, no matter how brief, to City Council, on the topic of your choice. Comments can be positive about RPL programs or plans, or express concerns. You can also make a presentation in person or online if you choose, but you don’t have to if you don’t want to.

A figure referenced in the budget that RPL contributes $70 million a year to the Regina economy, is contained in this document “Economic Benefit of Regina Public Library”

The economic benefit of RPL is estimated to be $70 million, including $37 million in direct benefits and $33 million in indirect benefits. As a result, RPL generates $2.98 in economic value for each dollar invested in it – the equivalent of $309 of value for each Regina resident.  https://central.reginalibrary.ca/wp-content/uploads/2022/11/RPL_Economic_Benefit_Report_2020.pdf

FROM RPL WEBSITE

The is lots more information about the RPL’s finances on their Annual Reporting page https://www.reginalibrary.ca/about/annual-reporting 


MANAGEMENT DISCUSSION AND ANALYSIS (MD&A)

The MD&A provides a yearly overview from RPL’s management team. It covers the previous year’s operations and how the organization performed. Each report covers the highlights of the year, including information on major projects, key initiatives, statistics on library use, and more as well as more detailed discussion of the library’s operations.

In prior years, this was referred to as the library’s Annual Report.

BUDGET AND FINANCIAL INFORMATION

Our budget outlines our planned spending for the year and the sources of revenue anticipated to meet those spending needs. Since most of the library’s revenue is from a municipal tax levy, the library submits a mill rate request to the City of Regina each year for enough funds to cover planned spending. 

Our audited financial statements present the financial performance of the library over the course of a year and are accompanied by an independent auditor’s report verifying that those statements fairly present the financial position of the library.

Public Accounts is an accountability tool that outlines expenditures made to the Library’s Board of Directors as well as any payments over $50,000 to employees and vendors of the Library.

FROM RPL WEBSITE

MANAGEMENT DISCUSSION AND ANALYSIS (MD&A)

The MD&A provides a yearly overview from RPL’s management team. It covers the previous year’s operations and how the organization performed. Each report covers the highlights of the year, including information on major projects, key initiatives, statistics on library use, and more as well as more detailed discussion of the library’s operations.

In prior years, this was referred to as the library’s Annual Report.

BUDGET AND FINANCIAL INFORMATION

Our budget outlines our planned spending for the year and the sources of revenue anticipated to meet those spending needs. Since most of the library’s revenue is from a municipal tax levy, the library submits a mill rate request to the City of Regina each year for enough funds to cover planned spending. 

Our audited financial statements present the financial performance of the library over the course of a year and are accompanied by an independent auditor’s report verifying that those statements fairly present the financial position of the library.

Public Accounts is an accountability tool that outlines expenditures made to the Library’s Board of Directors as well as any payments over $50,000 to employees and vendors of the Library.

Catalyst Conversation Nov 24 will include Library

THURSDAY NOVEMBER 24, 7:30 pm: CATHEDRAL CATALYST CONVERSATION, CATHEDRAL NEIGHBOURHOOD CENTRE, 2900 13TH AVE

A chance to learn about, provide feedback on the city’s Catalyst Projects. Ward 3 City Councillor Andrew Stevens will be there to answer questions.

Nov 10 (revised) deadline for Catalyst Ctte submissions

Members of the public have until Nov 10 at midnight to
1. Fill out the Be Heard Survey https://beheard.regina.ca/catalyst-committee
2. Submit comments to the Catalyst Committee.. 

Send to:  Attention Co-chairs Tim Reid + Bob Hawkins at catalyst@regina.ca and

Cc: Regina City Council Clerks at clerks@regina.ca  – to forward to Mayor and all Council
      RPL Board therplboard@reginalibrary.ca – to forward to all Board members
 

Modernist Central Library – why it should be preserved

An excellent display by Jeannie Mah to the Catalyst Committee about the value of the modernist Central Library Building. Modernist Central Library. J. Mah

Speaking notes for her Oct. 20, 2022 presentation to the Catalyst Committee. Notes. Modernist Central Library, for Catalyst C. J. MAH

Also Jeannie Mah’s presentation to the RPL Board on Sept. 27 RPL Board Central Library_27th Sept 2022

Our Modernist Central Library was built in 1962 after winning a city-wide plebiscite vote to spend $925,000 for a new library. Sixty years later, with neither discussion paper nor public discussion nor mention of its Heritage status, the RPL Library Board has “considered what’s best for customers and the community”, and has voted to demolish Central Library.

Two opinions about Saskatoon’s proposed new library

FRPL is VERY supportive of libraries. And so we support public discussion of different views about libraries. These are two opinions on Saskatoon’s new proposed downtown library.

Yann Martel: Replacing Saskatoon’s decrepit downtown library no luxury:

As the cost of living goes up and up and up — groceries, houses, restaurants and so on — libraries are still free. Yann Martel Oct 19, 2022  •  October 20, 2022  https://thestarphoenix.com/opinion/columnists/yann-martel-replacing-saskatoons-decrepit-downtown-library-no-luxury

Cary Tarasoff: Martel glazes over new Saskatoon library’s real issues:

A former Saskatoon mayoral candidate thinks the proposed new downtown Saskatoon library represents an unnecessary expense. Cary Tarasoff Oct 25, 2022 https://thestarphoenix.com/opinion/columnists/cary-tarasoff-martel-glazes-over-new-saskatoon-librarys-real-issues

Saskatoon Public Library releases final design for new central branch:

Library CEO says project remains on time and on budget. Bryn Levy Oct 11, 2022 https://thestarphoenix.com/news/local-news/saskatoon-public-library-releases-final-design-for-new-central-branch